Parent Experience First
Deliver a clearer, smoother parent journey through WeChat-native mini-program experiences built around how families actually engage.
Turn Interest into Enrollment
ApplyNow is an AI-enabled admissions growth platform that helps schools attract, engage, and convert families through a better parent experience, admissions marketing support, and smarter admissions operations.
Admissions growth
Built for Enrollment Growth, Not Just Efficient Process Management
Traditional admissions systems are built to manage applications after a family has decided to apply.
ApplyNow starts earlier.
It helps schools attract interest, capture enquiries, guide parent decisions, support timely follow-up, and manage the admissions journey with greater visibility — turning admissions from a back-office process into a growth engine.
Admissions growth platform
Three Ways ApplyNow Is Different
ApplyNow is designed around the full admissions growth journey — not only what happens after an application is submitted, but how schools attract, engage, guide, and convert families before that moment.
Marketing-to-Enrollment Coverage
Support the full journey from promotion and enquiry capture to application, offer, enrollment, and onboarding.
AI-Enhanced Admissions Support
Help admissions teams respond faster, analyze lead signals, guide follow-up, and improve funnel visibility with integrated AI capabilities.
Built Around the Full Admissions Journey
ApplyNow supports the journey from first marketing touchpoint to application, offer, enrollment, and onboarding — helping schools manage each stage with clearer workflows, better visibility, stronger parent engagement, and smoother data handover across school systems.
Marketing & Campaigns
Manage admissions marketing activities, enquiry channels, landing pages, recruitment events, and open days to generate qualified family interest, with source tracking and performance insight built in.
Lead Management
Turn family interest into structured admissions leads by capturing enquiry details, source information, grade interest, event history, enquiry context, tags, priority level, and ownership in one admissions pipeline.Engagement
Move each prospective family from enquiry to application through structured follow-up, parent communication, visit scheduling, open day reminders, attendance tracking, next-step guidance, and WeChat-native interaction.Application Management
Bring the core admissions process into one structured workflow, managing applications, forms, documents, assessments, interviews, review stages, internal tasks, and required follow-up from submission through decision readiness.
Decision & Offer
Support admissions decisions with review records, decision workflows, offer generation, acceptance tracking, family communications, and next-step management after an offer is made.
Onboarding
Coordinate the transition from accepted family to enrolled student, including SIS data sync with platforms such as PowerSchool and iSAMS, required forms, parent communications, transportation, canteen, uniform, dormitory arrangements, and other pre-enrollment preparation.ApplyNow AI support
Smarter Admissions Support with Integrated AI
ApplyNow brings practical AI agents into the admissions workflow — helping schools understand family intent, follow up smarter, support parents faster, and improve visibility across the admissions funnel.
001
Lead Intelligence Agent
Analyze enquiry sources, family interests, engagement history, and funnel activity to help admissions teams identify high-priority opportunities and potential drop-off risks.
002
Proactive Follow-Up Agent
Help admissions teams follow up actively and intelligently with next-step reminders, suggested actions, message drafts, and personalized communication based on each family’s journey stage.
Follow-up engineSuggested next best action
Event attended
Open day check-in confirms high engagement.
Document gap
Application still needs required materials.
Stage timing
Family is waiting after assessment review.
Message history
Recent parent questions suggest urgency.
Owner workload
Tasks route to the right admissions member.
Prepared for staffReady follow-up pack
- Priority task
- Message draft
- Owner reminder
- Journey context
003
Parent Assistance Agent
Provide families with faster, more consistent answers to common admissions questions, reducing waiting time and improving the parent experience.
Parent assistanceFaster answers with staff control.
Question received
01Parent asks about deadlines, documents, fees, or visit steps.
Source matched
02Answer is grounded in approved admissions content and policy.
Reply drafted
03Bilingual response is prepared with the next step included.
Staff handoff
04Sensitive or case-specific questions route to admissions.
Response queueParent-ready answer
Routine questions receive consistent answers, while sensitive family cases are held for admissions review.
SendEditAssign
004
Funnel Insight Agent
Highlight campaign performance, enquiry quality, conversion stages, and bottlenecks so school leaders can better understand where enrollment opportunities are being gained or lost.
Funnel InsightSourcesStagesGradesActions
Compares campaigns, referrals, and event channels.
Finds where families slow down or drop off.
Projects likely enrollment by grade and stage.
Turns funnel patterns into follow-up focus.
Shared resultClearer funnel visibility for admissions leaders.
Real admissions journeys
Proven Across Real Admissions Journeys
ApplyNow is shaped by real school admissions work — connecting marketing, enquiry capture, parent follow-up, application review, offer management, and onboarding preparation into one clearer journey.
Proven through school implementations such as GUIS and WLSA, ApplyNow supports the full path from first interest to enrollment, helping admissions teams move faster, serve families better, and keep every stage more visible.
GUIS
WLSA
ApplyNow FAQ
Questions Schools Often Ask
Is ApplyNow just another admissions CRM?
No. ApplyNow supports admissions CRM workflows, but it is designed for enrollment growth — helping schools manage marketing touchpoints, enquiries, parent engagement, applications, offers, and onboarding in one connected journey.
How is ApplyNow different from other admissions platforms?
ApplyNow is built around three key differences: a stronger parent-facing experience, full marketing-to-enrollment coverage, and integrated AI support for lead intelligence, follow-up, parent assistance, and funnel visibility.
How does AI help the admissions team?
ApplyNow uses integrated AI agents to support lead intelligence, proactive follow-up, parent assistance, and funnel visibility — helping teams act faster and follow up smarter without replacing human judgment.
Can ApplyNow integrate with our school systems?
Yes. ApplyNow can integrate with school SIS platforms such as PowerSchool and iSAMS to support student data handover during enrollment and onboarding. It can also connect with websites, WeChat mini-programs, communication tools, and Infocare solutions such as CoreSite, OnePortal, and AI Website Chatbot.
Ready to Turn Interest into Enrollment?
Talk to Infocare about how ApplyNow can help your school improve parent experience, manage the full admissions journey, and support smarter enrollment growth.